Social Capitol Policies
Ancillary Service Fees
These fees are for any services the client chooses the venue to provide that are not included in the facility rental fee. If added within 30 days of the event, these service fees will be on the final invoice and/or deducted from the security deposit. Examples of ancillary service fees may include but are not limited to security, coat check staffing, etc.
Beverage Services
Social Capitol holds a liquor license and therefore all events serving alcohol must utilize Social Capitol for beverage
services.
Social Capitol reserves the right to refuse or stop alcoholic beverage service to any individual or group at any time.
The facility is required to enforce liquor laws as regulated by the state of Colorado.
Any event serving alcoholic beverages must also provide adequate food service. The venue reserves the right to
prohibit events providing only alcoholic beverage service.
No alcoholic beverages will be served to anyone under the age of 21.
Social Capitol has a strict “no shots” policy.
Social Capitol and Footers Catering reserve the right to refuse alcohol service to anyone.
No Alcohol is allowed beyond the established liquor lines or to be taken off the premises.
Booking Policies
Holding a Date - A date may be placed on hold for up to seven (7) days. This will give the client first right of refusal on the date and space. Should another customer inquire about the date within this time, the client will be given (2) business days to secure or release the hold. To secure any date, a signed Facility Use Agreement along with a booking fee must be received. An event is not considered confirmed until the Facility Use Agreement is duly signed and booking fee is received.
Securing Event Date | Payment Schedule
Payment may be made by check (mailed or delivered in person) or credit card. Checks may be made payable to
Social Capitol and mailed to 6543 Wadsworth Blvd, Arvada, CO 80003.
50% of the total venue license fee (non-refundable Booking Fee) is due at the time the Facility Use Agreement is
signed, within seven (7) days of receiving, or as noted on the cover page of the Facility Use Agreement.
Non-Prime Dates require the balance 50% plus $1,000 Security Deposit is due ninety (90) days prior to your event
date.
Prime Dates including holidays, Saturdays and events within ninety (90) days require 100% of the total venue
license fee, including the non-refundable Booking Fee, plus $1,000 Security Deposit due at the time the Facility Use
Agreement is signed as outlines on the cover page of the Facility Use Agreement.
The Security Deposit is fully refundable thirty (30) days following the event provided no damage was incurred by
you, your guests or other vendors assisting with the event, or additional services were added. Liability is no way
limited to the amount of your performance deposit.
For Multiple-Event Agreements, 50% of the total License Fee (non-refundable booking fee) amount is due at the
signing of the Facility Use Agreement with the balance 50% due (90) days prior to the first scheduled event.
A 10% discount off the venue rental will be applied for active military and non-profit groups that can provide a
determination letter from the government identifying them as a 501C(3) status.
Cancellation and Refund Policy
A change of event date constitutes a cancellation.
Social Capitol has right to cancel event if the use of the venue or event is for purposes other than described or
disclosed; if the event is deemed hazardous to the public health safety or welfare; if the event adversely affects the
venue; or if Licensee does not comply with Booking and Use Policies.
Government restrictions limiting the number of guests allowed to gather in a space or for an event shall not be
cause for cancellation.
Should cancellation by client be requested 0 to 90 days prior to the event, the client will forfeit 100% of the Total
Venue License Fee and Ancillary Service Fees.
91 days or more prior to your event, the client will forfeit 50% of the Total Venue License Fee (Booking Fee) and Ancillary Service Fees.For events that fall in our Prime Dates/Season or within 90 days of your written cancellation notification, 100% of all monies due will be retained by the Venue.
Catering
Catering Services are provided by Footers Catering. Food and beverage minimums may apply.
Footers Catering is responsible for setting the tables, chairs and linens provided by Social Capitol, Colorado Party
Rentals or Event Rents and striking/staging at the conclusion of the event.
Food trucks are allowed at Social Capitol for dessert and/or as a minor component of the event. If a food truck(s) is hired for an event, the Licensor must receive approval from Social Capitol & Footers Catering for the use of selected food truck operation in writing, prior to hiring.
Damage and Liability
Social Capitol and its agents and partners assume no responsibility for damages or loss of any merchandise or materials brought on the property at any time. The client is liable for all damages, expenses and losses including theft and property loss, caused by any person attending, or providing services connected with the client’s use of the facility. Costs will be assessed and charged to the client and /or deducted from the Security Deposit. Replacement value may be used by Social Capitol to determine the damage. Any loss or damage to the facilities caused by guests and/or staff hired by the client may result in additional damage fees.
Décor and Production
Social Capitol must approve all decorations that are supplied by the client. Decorations must be removed at the end
of the event. Venue will not be responsible for any items left after an event.
No items may be taped, nailed or pinned to walls, doors or ceilings. Command hooks are permitted to hang items if
no damage is done to the walls.
Banners are permitted in limited areas.
No rice, confetti, glitter, silly string, bird seed etc. are allowed on site.
Bubbles are permitted outside of the venue only.
Real white flower petals are permitted anywhere on the property. Non-helium balloons must be contained to indoor
only.
All setup must meet fire safety codes.
A basic cleaning fee is included in this facility rental rate. For additional services, fees will be billed at actual plus
20%.
Additional clean up and tear down will be billed as additional pre-arranged hours.
Social Capitol and its agents are not responsible for any items brought to the facility.
There are no storage facilities located within Social Capitol, all must be brought in and removed during the venue
access hours as noted on the Facility Use Agreement.
For events with a fog, haze or mist machine, additional fees may apply based on fire/smoke regulations by the
Arvada Fire Department.
No fires, fireworks or open flames of any kind may be used inside the facilities or the outside grounds. Propane
heaters and/or fire pits may be approved for use in the Courtyard with prior written request.
Candles can be onsite if they are contained. This can be in a votive, glass cylinder, lantern, etc. The flame must be lower than the surface of the container. No open flame taper candles are allowed, they must be in a container if you wish to light them.
Deliveries & Pick Ups
Deliveries to Social Capitol relating to the scheduled event must be delivered and picked up within the contracted event hours unless special arrangements have been made with venue director.
Final Walkthrough
30 - 45 days prior to your event a final walkthrough with your event planner and Footers Catering representative will be scheduled. At this time, a diagram of the room will be sketched and all details aside from guest count guarantees will be determined.
Guest Count
Anticipated attendance for event will be noted on the cover page of the Facility Use Agreement and is used as a guideline for event. This does not guarantee event guest count for contracted event.
Insurance
On or before 14 days prior to your event, Social Capitol requires you to provide a certificate of insurance for your event. The certificate must name Social Capitol LLC, 4917 Adventures LLC dba Footers Catering as additional insured and is required to have at minimum $1,000,000 in general liability and $2,000,000 general aggregate. The licensee insurance will cover all vendors’ liability, please select professional service companies that can meet this requirement. If a certificate of insurance isn’t received 14 days prior to your event, Social Capitol will secure one for you and you will be given a copy of the policy and billed $285.00 on your final invoice.
Licenses and Permits
Social Capitol strictly adheres to the NFPA and the local Arvada Fire Department fire codes and regulations. Required permits must be obtained from the Arvada Fire Department and Arvada Building Department.
Load-In and Load-Out
Event load in/out should take place during the time specified in the Facility License Agreement and be completed
no later than the agreed upon time. Additional charges will be applied if the event’s load in/out takes place outside
of the specified time. Specific areas will be designated for deliveries, unloading/loading, parking and event set up.
Vendors of the event must arrange delivery time in advance of the event set up or they may be delayed due other scheduled activity. Event and vendor schedules will be reviewed and where applicable vendors may choose to strike the following day, schedule permitting. The final schedule will not be confirmed until 30 days prior the event.
Noise Limits
Social Capitol must approve all entertainment vendors 30 days prior to the event. The company providing
entertainment must meet or coordinate with Social Capitol management at least 30 days prior to the event to
review any special accommodations.
Amplified music and dancing are only allowed indoors and must be kept at a reasonable level. Volume control will
be at the discretion of Venue management.
Client may utilize venue audio system for overhead music as long as the volume is under the allowed decibel level.
If hiring a DJ or band, they will supply their own equipment or use a preferred vendor.
All outdoor activity must conclude by 9:00pm.
Social Capitol reserves the right to inspect and control all private events, including the right to monitor and control noise levels. If the client or client's vendors violate the noise limits and requests by Social Capitol staff, the results will be early closure of bar services and/or immediate end of the event.
Parking
100+ parking spaces are included at Social Capitol. For an additional fee, you can rent 200 additional parking spaces and valet is required. Valet parking may be arranged for the event by the client. If valet is confirmed, the valet company will need to provide all applicable signage.
Photography
For promotional purposes, Social Capitol reserves the right to take a limited number of royalty-free photographs of the user’s activities in the venue. Such photographs shall be Social Capitol’s sole and exclusive property for the full copyright term, and Social Capitol shall have the right to copy, exhibit, display, and otherwise exploit such photographs by any means and media throughout the world; provided, however, that Social Capitol shall have the sole responsibility for obtaining any third-party clearances, release and consent necessary for Social Capitol’s use of such photographs.
Rental Fee Inclusions and Timing
Hours are consecutive and include setup/takedown. Unless outlined differently on
cover page of the Facility Use Agreement, hours will be broken down into: 8-hour
rental (2 hour setup / 5 hour event time / 1 hour strike)
Rates are non-prorated, should additional hours be rented. Additional hours may be
purchased for $250 for setup and strike hours and $500 for event hours.
All events must conclude by 11:00pm. Additional time cannot be extended beyond these set times as they are due
to city ordinance laws and cannot be adjusted, no exceptions.
Venue License Fees are inclusive of the following: venue manager, in-house audio/visual, in-house furniture, self-parking and existing décor. Social Capitol has for use and included in the venue licensee fee the use of: (250) Folding Chairs, (25) 5’ Round Tables, (6) 8’ Banquet Tables, (6) 6’ Banquet Tables, (8) Cocktail Tables
Rehearsals
One hour of venue self-access for a wedding rehearsal is included in the venue rental rate. Social Capitol can confirm the day and time of the rehearsal 30 days out from event. Rehearsal will be based on venue availability and cannot be confirmed until 30 days prior.
Rental Partner
Venue has partnered with Colorado Party Rentals and Event Rents for all of your rental needs. These rentals can be arranged by the client or Footers Catering directly.
Restrictions
Venue facility and grounds shall not be used for any unlawful purpose. The venue reserves the right to refuse use of
the facility and grounds to any organization or individual in the event that a program or its content does not comply with the venue’s policies and guidelines. Plans for facility use must be discussed and/or submitted by the user to the venue prior to contracting.
The user must agree that it will not practice, advocate or permit discrimination or segregation based upon race, creed, color, sex, age, disability or national origin.
Safety and Security
For the safety of the client, all guests and guests of the client are permitted to have access to the contracted use
space. Any non-contracted spaces are off-limits at all times.
Social Capitol reserves the right to require the client, at client’s expense, to hire additional security personnel for the
event should venue determine it would be helpful to ensure safety and traffic control.
Any loss or damage to the facility caused by guests, associates and/or staff may result in a damage assessment fee.
Children must be supervised at all times and staffing may be required in designated areas.
Social Capitol exercises the right to inspect and control all guests, vendors and associates, including but not limited
to monitoring noise levels.
Social Capitol adheres to all regulations and requirements as provided by the City of Arvada, Jefferson County,
State of Colorado, and CDC as needed to provide a safe and healthy environment for staff and guests. All staff and vendors are required to wear face masks/coverings and gloves while onsite, have temperature checks upon arrival, regularly wash hands, wipe down high-touch areas, etc. Hand sanitizer stations through venue shall be provided.
Upon arrival to venue, guests may be required to adhere to all COVID related restrictions while onsite at Social Capitol. This may include, but not limited to wearing face masks, temperature checks upon arrival, regular hand washing, social distancing, abide by flow of movement markings, queuing for check-in or elevator use, restrictions of guest capacities in specific areas, etc.
Guests may be required to sign or otherwise acknowledge a “social contract” upon entry to the venue stating they are not feeling ill, have not been in contact with or exposed to someone with COVID, are entering the building of their own will and shall release and hold harmless the venue its owners, employees, agents, vendors, contractors, managers, staff, et al, should they be exposed to and/or contract COVID while attending an event.
Any personal protective equipment (PPE) required for use onsite by guests must be supplied by the guest and/or event host. Guests may be required to leave if they do not comply.
Venue prohibits the use of any illegal activity or actions deems inappropriate.
Social Capitol will not be responsible for personal property, displays, exhibits, equipment or other items lost, stolen, or damaged in or around the Venue.
Set-up and Clean-up
Cleanup is the responsibility of the client. Items not removed immediately following
the event, will be disposed of with no liability to venue and could result in charges against client’s damage deposit.
Venue is not responsible for any lost or stolen items.
After an event, users must leave the building and grounds clean, and clear of debris and trash and in at least as good
condition as it was found at the commencement of the event.
All rental equipment and materials must be removed from the event area. Rented items must be properly placed in the designated staging area and ready for pick up. Charges for cleanup and removal may be assessed or deducted from the security deposit if premise is not left clean and clear. See also "Load In | Out".
Smoking
Social Capitol is a non-smoking facility.
Smoking may be permitted only in designated off-site outdoor areas and is dependent upon current fire hazard
conditions. If permitted, this may be subject to change and will be at the discretion of Social Capitol management
based on current or forecasted weather conditions.
Smoking of any drugs, including marijuana, are not permitted on the premises.
Specialty Staff (optional)
A minimum of one event staff is required for all events and is included in the venue rental fee. Additional personnel may be required based on the event activity and/or layout of the event. Social Capitol can provide specialty staffing services to assist in the success of your event, such as coat check staff, elevator attendant, directional staff, etc.
Tents
All required permits must be obtained from the Arvada Fire Department. All tents will be required to have exit signs with battery backup and fire extinguishers at strategic locations.
Vendor Management
Social Capitol must approve all vendors prior to the final walkthrough. The client is responsible for all vendor activity
during the site tours, setup, event and strike.
All vendors must load in via designated access points.
Wedding/Event Coordinator/Planner
Social Capitol requires the use of a wedding/event coordinator/planner for the day of your event. This person will be responsible for overseeing all vendors, taking care of wedding and event details such as timelines and decorations, etc. This can be a "day of" coordinator or a full-service planner of your choice.
Thank you for considering booking your event at Social Capitol! Any additional questions about policies and procedures on having an event at Social Capitol, please reach out to our Venue Director. Upon selecting Social Capitol for your event, our Venue Director will work with you through the fruition of your event! Your experience is your top priority!
Policies are subject to change without notice.